A simple guide to help you understand the apostille process

What Is an Apostille?

An apostille is an international certification that verifies the authenticity of a document for use in countries that are part of the Hague Convention. It confirms that the signature, seal, or certification on your document is legitimate.

Luxe Signatures Notary LLC facilitates the entire process to ensure your documents are properly prepared and submitted.

Step 1: Identify the Document You Need Authenticated

Before scheduling service, determine which document requires an apostille. Common examples include:

• Birth, marriage, or death certificates
• School transcripts or diplomas
• Power of Attorney
• Corporate or business documents
• Adoption or medical documents
• Court‑issued records

Important: The apostille must be issued in the same state where the document originated.

Step 2: Confirm the Destination Country

You must provide the country where the document will be used.

This determines whether your document needs:

• A Hague Apostille, or
• Non‑Hague authentication (a different process)

If you’re unsure, Luxe Signatures will verify the country’s status for you.

Step 3: Prepare Your Document

Depending on the document type, you may need:

• A certified copy (vital records, court documents)
• A notarized original (affidavits, POAs, business documents)

If notarization is required, Luxe Signatures can notarize your document before apostille submission.

Step 4: Complete the Apostille Intake Form

You will provide:

• Contact information
• Document details
• Destination country
• Processing speed
• Return method
• Any deadlines or special instructions

Step 5: Submit Your Documents

You may submit documents:

• In person
• During a mobile notary appointment
• By mail or courier
• By uploading a copy for review (if applicable)

Original or certified copies are required for final processing.

Step 6: Choose Your Processing Speed

Luxe Signatures offers:

• Standard Processing
• Expedited Processing

Processing times vary based on state requirements and destination country.

Step 7: Provide Identification

You must present a valid, unexpired ID:

• Driver’s License
• State ID
• Passport

A copy may be required for your file.

Step 8: Make Payment

Accepted payment methods:

• Card
• Cash
• Invoice
• Company Pay

*If your employer requires a W‑9 or vendor packet.

Step 9: Document Submission to the State

Luxe Signatures will:

• Review and prepare your documents
• Verify notarization or certification
• Submit to the appropriate state agency
• Track and monitor your order
• Provide updates throughout the process

You will be notified as soon as your apostille is complete.

Step 10: Receive Your Completed Apostille

Choose your preferred return method:

• Pick‑up
• USPS
• UPS
• FedEx
• Client‑provided return label

Your documents will be securely packaged and returned promptly.